The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged.
Below's whatever you have to recognize to write a letter that really sells your abilities.
How to write a sole source letter. The purchasing division may ask the requisitioning department to submit a. First, describe the products, goods, or services that are to be acquired and the When writing an official or service letter, presentation design and also format is vital to earning a good impression.
The explanation must be maintained in the procurement file. What is a sole source contract? By us and is delivered through the internet directly to the classroom, we are the sole vendor/supplier/distributer/provider of our service.
The top solution is not to enter into a sole or single source procurement situation in the first place. (a) if the justification involves urgent and compelling circumstances, then the time constraint and the reason why only one contractor can meet the requirement should be explained; Sole source letter template microsoft word source:
The bolded and italicized text is excerpted directly from the sole source justification form. Your letter is representing you in your absence, so it ought to be excellent. Describe the particular uses of the item.
Sole source means a contractor providing goods or services of such a unique nature or sole availability at the location required that the contractor is clearly and justifiably the only practicable source to provide the goods or services. What makes a good sole source justification: Every order, not on state contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.
Use a formal letterhead and do not handwrite the sole source justification letter. When there are no reasonable opportunities to compete a particular effort, a request to single source should focus on scientific merit and technical capabilities of the vendor that will yield a. A sole source provider is one that alone fulfills the government's needs for a particular product, part or service.
If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate. Justification for soliciting from a single source provide a clear/concise statement of the facts justifying the award of a single source contract. Code the document ss in the our reference field.
They provide product demonstrations and other services to customers. If the requisitioning department believes it has a sole source procurement, it should contact the purchasing division to determine whether or not the purchasing division concurs that a sole source exists. When you request a sole source justification, consider the following:
Even though there may be good reason for a sole source, we enter into a purchase contract only after determining that we will be paying reasonable prices. Variety of sole source letter template that will flawlessly match your requirements. Covington st., wichita, ks 67209.
Below is a checklist intended to help evaluate sole source requests. Hanbali agrees, stating, ensure that 100 percent of your spelling and also grammar is appropriate. Avoid sole & single source procurement.
The sole source approval request only needs to meet Due to the specialized nature of sole source purchases, a boilerplate justification or standard language is not available. Is the sole source provider of the segway personal transporter (pt) patroller model.
And also, scroll down to see a sample cover letter you could use to craft your very own. Sole source procurement is one in which only one supplier can provide the commodity, technology and /or perform the services required. Sole source sample letter [date] to whom it may concern:
For example, in some cases, particularly with government contracts, great care has to be taken to ensure that no charge of corruption can be levied at either party. Mcmillan states mistakes in the cover letter will create her to believe twice around speaking with the applicant. A simple statement explaining 1) what requirement you have, 2) why the equipment or service must meet that requirement, 3) why a particular piece of equipment or service is the only one that can meet that requirement, and 4) how you know it is only available from the one specific vendor.
The sole source justification should include adequate information to address the elements below. Our authorized public safety dealers act as representatives on our behalf. Title the word processing document as a sole source justification for the specific purchase order number, if applicable, and list any institutional policy numbers on why a sole source is required for this requisition.
However, the examples below illustrate how the above criteria can be met in different situations. These templates supply excellent instances of ways to structure such a letter, as well as consist of sample material to serve as a guide to format. In addition, a copy of the itemized budget for the contract amount should be attached to the sole source approval gan.
This letter is to confirm that mathfactspro.com is a sole source product, created, sold, and distributed exclusively by math facts pro, 1830 s. This letter is to confirm that the ____(product name)____ is a sole source product, manufactured, sold and distributed exclusively by. Sole source letter template microsoft word source:
This will route the purchase to. Sole source letter thursday, may 28, 2009 to whom it may concern: Sole source justification and approval (j&a) letter write a sole source justification letter with sentences providing only this information.